Venue fees explained

Wonder why venues charge so much? We will explain some of the most common fees and where the money gets allocated.

  1. The staff: cleaning staff, setup staff, and engineering staff. FYI: engineering staff is the people who run the boilers for heat, air conditioning, plumbing maintain everything, etc.
  2. The space itself and everything that goes into maintaining it: cleaning products, heating fees, AC fees, electricity for lights, etc. Building upkeep such as painting, roof repairs, parking lot upkeep, and everything else to keep a venue in party order.
  3. Outdoor Venues: mowing the lawn, leaf cleanup, landscaping, watering, etc.
  4. MISC rooms such as bridal suites, grooms rooms, coat rooms, And so on.
  5. The accessories: linens, napkins, silverware, glassware, etc. + everything it takes to clean & maintain such items
  6. The venue consultant or manager.
  7. Marketing & office: website, brochures, phone bills, internet, computers, printers, general office supplies (paper, pens, printer ink, etc).

There are increases in fees over the years for various reason. General economic inflation will increase venue fees. If a venue has more than one space, if they underwent a remodeling update, or they upgraded all their chairs are all reasons they would increase their fees. Venues also are more busy in the peak months, especially here in Minnesota. People don’t like to deal with the winter or cold months, thus the higher demand for April through October weddings. That might make you think that the venues would charge less in the peak months, but it costs more to keep more staff on in the peak months, more turnover of events a maintained of the venue, and air conditioning a large venue on a 97 degree day.  Your guest count also can determine the fee. It cost more and requires more staff to execute a 500 guest wedding vs. a 100 Guest wedding.

That’s the simple explanation of where your fee for the venue gets allocated. When looking for venues, think about your guest count, time of year, what spaces you will need for the ceremony, etc. Book as much in advance as you can – there are often venues that give you the current years pricing if you book 12-14+ months in advance as they may not have the next year’s pricing set in place yet. Always work with your planner. They often have perks and discounts for venue they work with on a regular basis. Happy venue hunting!

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