Venue fees explained

Wonder why venues charge so much? We will explain some of the most common fees and where the money gets allocated.

  1. The staff: cleaning staff, setup staff, and engineering staff. FYI: engineering staff is the people who run the boilers for heat, air conditioning, plumbing maintain everything, etc.
  2. The space itself and everything that goes into maintaining it: cleaning products, heating fees, AC fees, electricity for lights, etc. Building upkeep such as painting, roof repairs, parking lot upkeep, and everything else to keep a venue in party order.
  3. Outdoor Venues: mowing the lawn, leaf cleanup, landscaping, watering, etc.
  4. MISC rooms such as bridal suites, grooms rooms, coat rooms, And so on.
  5. The accessories: linens, napkins, silverware, glassware, etc. + everything it takes to clean & maintain such items
  6. The venue consultant or manager.
  7. Marketing & office: website, brochures, phone bills, internet, computers, printers, general office supplies (paper, pens, printer ink, etc).

There are increases in fees over the years for various reason. General economic inflation will increase venue fees. If a venue has more than one space, if they underwent a remodeling update, or they upgraded all their chairs are all reasons they would increase their fees. Venues also are more busy in the peak months, especially here in Minnesota. People don’t like to deal with the winter or cold months, thus the higher demand for April through October weddings. That might make you think that the venues would charge less in the peak months, but it costs more to keep more staff on in the peak months, more turnover of events a maintained of the venue, and air conditioning a large venue on a 97 degree day.  Your guest count also can determine the fee. It cost more and requires more staff to execute a 500 guest wedding vs. a 100 Guest wedding.

That’s the simple explanation of where your fee for the venue gets allocated. When looking for venues, think about your guest count, time of year, what spaces you will need for the ceremony, etc. Book as much in advance as you can – there are often venues that give you the current years pricing if you book 12-14+ months in advance as they may not have the next year’s pricing set in place yet. Always work with your planner. They often have perks and discounts for venue they work with on a regular basis. Happy venue hunting!

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Minnesota’s Indian Wedding Planner

The art of an Indian wedding is complex in details, length, number of events, and traditions.  After years in the wedding industry and multiple Indian weddings planned – I’ve found the value of my experience is more important to Indian couples looking to hire a planner vs. the fee.  I’ve also found that it’s not so much the couple getting married, as it is the parents and extended family who put more value on a planner’s experience with Indian weddings vs the fee.

It’s hard to get that first opportunity and break into planning any type of cultural event, so we are honored that our team at Sunrise Styling has been able to plan and produce many Indian weddings.  We’ve had American-Indian fusion weddings, a wedding with double everything – both American and Indian events, Hindu weddings, and weddings involving north and/or south cultures and traditions.  Of course we continue to learn with every wedding and we welcome opportunities to plan and explore more Indian and Asian cultures and traditions.

Some of the best reasons to hire an experienced Indian wedding planner:

  • They know how to schedule the multiple events during a wedding weekend to ensure flow and everything happens according to the time line.
  • They will provide staff accordingly for the wedding weekend. With many events happening at the same time and in multiple rooms or areas of a venue – having a staff who knows all the events and elements of the weekend ensures the couple (and family) will have a flawless wedding.
  • They know the details and intricacies of events like the pre-ceremonies, Pooja, Mehndi, Baraat, Kannyadaanam, Saptapadi, and Maṅgaḷasūtra Dhāraṇa just to name a few.
  • Well educated in managing and working with large budgets. The average Cost of Wedding in the USA is $26,444 where the average cost of an Indian wedding is the USA is $65,000.  I think this is low and agree with the Washington Post prediction of average Indian wedding cost reaching $250,000
  • They will love Indian food and assist you with all the selections for your catering. From actual food items, menu pairing suggestions, reputable caterers, and coordination with venues…nothing is left to question with the catering process.
  • With colors and décor being a huge part of the events – an experienced Indian planner will help guide you through the design process, color palate selection, and specialty Indian decor rentals for things like the ceremony, fire pit, Mandap, floral garlands, and more.
  • Music is another major element for the wedding. Most Indians of the younger generations will be fine with the top 40’s, pop/rock, R&B, Hip hop, and oldies during the reception dance.  There are areas where traditional or live musicians need to be present: A dohl player during the baraat and/or ceremony, music for the Sangeet, bride’s processional, or Bollywood at the Pooja or Mehndi event.  They should also have DJ’s who can cater to these requests and needs in addition to the typical wedding dance music.
  • Many of the vendors providing wedding services need not know anything about Indian culture.  However, there remains a few that an experienced and well networked planner can help you find vs a non-Indian experienced planner.  Items like Indian sweets and desserts, henna artists, baraat horse or elephant, Indian officiant, and of course a venue that provides Indian catering or allows one to come in from offsite.
  • They will support you and the family, listen to your needs and wishes, ask and learn about new Indian elements you incorporate to the wedding (we don’t know it all), and be your liaison/adviser/counselor and friend. We planners wear many hats!

Here are some of our favorite photos from our Indian weddings.  We hope you love what we’ve done and CONTACT US a note if you or someone you know is planning an Indian wedding.

Sunrise Styling, Indian wedding, Minnesota, Minneapolis Indian wedding planner, Mandap, Henna, Indian decor